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July 2003 - Posts

Tip 10: Dynamic Distribution Lists

posted Wednesday, July 30, 2003 12:43 PM by outlooktips
Did you know you can use Categories to create dynamic distribution lists in your Contacts folder? When you need to add or remove names from a group mailing list, you only need to add the category to or remove it from the contacts. When an email address Read More
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Tip 9: Web Beacons

posted Tuesday, July 29, 2003 12:42 PM by outlooktips
Outlook 2003 blocks "web beacons" in the preview pane. It works well, until spammers get smart and use simple techniques to avoid it. Outlook has an option to Also Trust e-mail from my Contacts. Most of us add ourselves to the Contacts folder, so if Read More
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Tip 8: Using Templates

posted Monday, July 28, 2003 12:42 PM by outlooktips
Did you know you can access templates and custom forms a variety of ways? Almost everyone knows about Tools, Forms, Choose Form and browsing for a form or template. When you're choosing a template, it's almost as fast to use Windows Explorer and browse Read More
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Tip 7: Automatically Create Contacts

posted Friday, July 25, 2003 12:41 PM by outlooktips
Outlook Express has a feature that allows you to add addresses you reply to, to your address book. Many users who move to Outlook miss that feature. I'm not sure why, it tends to fill your address book up really fast, especially if you are active on Read More
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Tip 6: Printing a Calendar

posted Wednesday, July 23, 2003 12:39 PM by outlooktips
While Outlook includes the capability to print calendars in different planner formats, many users find the calendar template for Word does a better job for a monthly calendar. Using Olcalndr allows you to customize the calendar grid, including coloring Read More
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Tip 5: Date and Time Shortcuts

posted Monday, July 21, 2003 11:31 AM by outlooktips
Using date and time shortcuts are a favorite of mine. Last week I showed you how to use basic shortcuts. Today it's about more complicated shortcuts. Say you need to make an appointment for 3 weeks after 8/12. You can use one of two shortcuts: Type: Read More
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Tip 4: Dates & Times

posted Thursday, July 17, 2003 11:25 AM by outlooktips
When entering dates or times in Outlook forms, tab to the date and time fields and type it in, it's faster than using the date picker. How is it faster to type 8/21/03, when you have to think about what date is 5 weeks away? How is typing "5:30 PM" Read More
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Tip 3: Calendar Views

posted Wednesday, July 16, 2003 11:20 AM by outlooktips
Outlook 2002 introduced Labels to the calendar, allowing you to display appointments in your Day/Week/Month view using different colors. Did you know you can use Views to quickly apply color to your existing appointments? Open Customize View (in Read More
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Tip 2: Removing Categories

posted Tuesday, July 15, 2003 11:12 AM by outlooktips
Yesterday's tip was how to drag items between groups to add categories. While you can add categories using this method, you can't use it to remove them if you drag the item to the (none) group. Today's tip is how to remove extra categories. Select Read More
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Tip 1: Assigning Categories

posted Monday, July 14, 2003 11:04 AM by outlooktips
Quickly and easily assign Categories to any Outlook item by using a group by category view and dragging items to other groups. You can use this method to: Change company names Change Private field to Yes or No Change many of the editable fields Read More
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