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August 2003 - Posts

Tip 27: SecureTemp Folder

posted Thursday, August 28, 2003 1:04 PM by outlooktips
Outlook places attachments that are opened from Outlook items in a SecureTemp folder, which is well hidden under the Temporary Internet Files folder at C:\Documents and Settings\user\Local Settings\Temporary Internet Files\OLK* When you close the open Read More
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Tip 26: Changing the Default Attachment Directory

posted Wednesday, August 27, 2003 1:03 PM by outlooktips
Outlook always uses the My Documents folder as its initial Look in location when you save or send attachments. While utilities exist that can change the location, the changes apply to all programs that use the My Documents folder. Instead of browsing Read More
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Tip 25: Sharing Contacts

posted Tuesday, August 26, 2003 1:02 PM by outlooktips
By selecting a checkbox, you can share your Outlook 2000 contacts with the Windows Address Book when you use Internet Mail mode. If your version of Outlook doesn't have the checkbox in the interface, you can share the contacts by setting a registry key. Read More
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Tip 24: Using Rules Wizard

posted Monday, August 25, 2003 1:02 PM by outlooktips
Are you losing too much 'good' e-mail because it's lost in the spam in your inbox? Create a filter moving all e-mail NOT from people in your address book to a different folder. Outlook 2002 and 2003 have rules conditions for "sender is in specified Read More
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Tip 23: Using Autocomplete

posted Friday, August 22, 2003 1:01 PM by outlooktips
Outlook 2002 and 2003 support Autocomplete. When you send a new message or reply to one, the address is remembered by Outlook and the next time you send a message to that person, you can type just a few letters and it completes for you. Occasionally, Read More
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Tip 22: Using Word Editor

posted Thursday, August 21, 2003 1:00 PM by outlooktips
In order to use Word as your e-mail editor or use the "Office envelope" feature in any Office application, you need to use the same version of Outlook and Office. If you upgrade Outlook without also upgrading Office, you'll lose these features. Not Read More
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Tip 21: Using Safe Lists

posted Wednesday, August 20, 2003 12:59 PM by outlooktips
Outlook 2003 includes a junk e-mail filter and a safe list which allows all entries in your address book to bypass the junk filter. Each address is parsed into a registry key, where the junk filter reads the addresses. If you have a lot of addresses or Read More
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Tip 20: Check Names

posted Monday, August 18, 2003 12:58 PM by outlooktips
When you disable name checking (autoresolution) in Tools, Options, E-mail Options, Advanced E-mail Options, Automatic name checking, Outlook will still resolve the names, but not immediately. You'll need to press Ctrl+K to force autoresolution at any Read More
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Tip 19: Resolving Addresses

posted Friday, August 15, 2003 12:57 PM by outlooktips
When you have multiple address lists, you can control the order Outlook searches them. This is important, since Outlook stops searching additional address lists once it finds a match (or matches) in an address list. Open the Address book's Tools, Options Read More
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Tip 18: Using AutoResolution

posted Thursday, August 14, 2003 12:57 PM by outlooktips
Many people are in the habit of clicking the To: button on a message form to pick names when they send messages, instead of taking advantage of Outlook's autoresolution capabilities. Enter part of a name in the To, CC, or BCC fields and Outlook resolves Read More
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Tip 17: Import and Export

posted Wednesday, August 13, 2003 12:55 PM by outlooktips
Avoid using Import and Export to move or copy items to a PST. Create a new PST using File, New, Outlook data store (or Personal folders). Drag the items to the new PST -- right click and drag to choose between Copy and Move. You can also select the item(s) Read More
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Tip 16: Outlook's Startup Folder

posted Tuesday, August 12, 2003 12:54 PM by outlooktips
Change the folder Outlook first opens to one of two ways: Tools, Options, Other tab, Advanced button. Select a different folder using the browse button at the top of the page. Outlook 2003 supports any folder in your mailbox or personal stores (*.pst) Read More
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Tip 15: Outlook 2003 Unicode PST

posted Thursday, August 07, 2003 12:53 PM by outlooktips
Outlook 2003 is getting close to it's release date and trial versions will be available. If you try Outlook 2003, don't forget that it uses a new Unicode PST format that is not compatible with previous versions of Outlook. You'll need to move or copy Read More
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Tip 14: Outlook trivia

posted Wednesday, August 06, 2003 12:52 PM by outlooktips
Outlook trivia: The Calendar ends on August 31, 4500. From the "Why would you want this many" department: The Places bar in Office 2003 can hold at least 150 places. Each folder can have 128 views. You can add 50 additional mailboxes to Read More
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Tip 13: Hyperlink Toolbars

posted Tuesday, August 05, 2003 12:50 PM by outlooktips
Outlook 2002 and Outlook 2003 support hyperlink toolbar buttons. You can add hyperlink to any file, application, web page or e-mail address. Open the Customize dialog using Tools, Customize. From the Commands tab, drag any button to a toolbar, except Read More
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Tip 12: Are You Missing Holidays?

posted Monday, August 04, 2003 12:49 PM by outlooktips
Are you missing holidays for 2003 and beyond? Earlier versions of Outlook included only holidays only through 2002 and Microsoft released a patch to cover the next few years. After downloading and installing the patch, you'll need to install the holidays Read More
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Tip 11: Save a Message thread

posted Friday, August 01, 2003 12:44 PM by outlooktips
Save a message thread in one text file by selecting the messages then File, Save As. Your messages are saved to one text file with a short header (To, From, Sent, Subject) and the message body. To keep a thread in a specific order, select the messages Read More
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