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September 2003 - Posts

Tip 42: Stop Processing More Rules

posted Tuesday, September 30, 2003 2:30 PM by outlooktips
Rules are processed in the order they are listed in the Rules Wizard and you can rearrange the rules to better control which rules process which messages. Add a Stop Processing action to each rule to prevent subsequent rules from processing messages Read More
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Tip 41: Day of the Week

posted Monday, September 29, 2003 2:29 PM by outlooktips
You can include (or remove) the name of the day on Outlook's calendar by changing the long date format in your Windows Regional settings. Open the Control Panel, Regional and Language Options applet and choose the Customize button. Select the Date tab Read More
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Tip 40: Store Sent Messages

posted Thursday, September 25, 2003 1:15 PM by outlooktips
When you use Rules to move incoming messages to new folders, Outlook can store the replies in the same folder to keep the threads together. To enable or disable this option, look on Tools, Options, Email Options button, Advanced button and check or Read More
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Tip 39: View a Sender's Address

posted Tuesday, September 23, 2003 1:14 PM by outlooktips
Outlook shows the sender's display name in the From field and the only way to see the actual email address is by opening the message, then right-clicking the name and then choosing properties. (Outlook 2002/2003 may show the email address as well as the Read More
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Tip 38: Open and Save Attachments

posted Monday, September 22, 2003 1:13 PM by outlooktips
Outlook offers the option to Save or Open file attachments when you double click on an attachment to open it, along with an option to Always ask before opening the attachment type. If you remove the check from the always ask box, attachments are always Read More
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Tip 37: Use AutoArchive to Delete Items

posted Thursday, September 18, 2003 1:12 PM by outlooktips
Use AutoArchive to delete messages from your Deleted Items and Junk E-mail folder as well as to delete old appointments and tasks. To set up AutoArchive, right click on the folder you want to archive and choose Properties. Select the AutoArchive tab Read More
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Tip 36: Resending Sent Messages

posted Tuesday, September 16, 2003 1:11 PM by outlooktips
Do you need to resend a message? Open the message from your sent folder and use Actions, Resend Message. You can change the recipient or edit the text before sending. Read More
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Tip 35: Outlook's Preview Pane

posted Monday, September 15, 2003 1:11 PM by outlooktips
Use the Tools, Options, Other, Preview Pane (or Reading Pane when using Outlook 2003) dialog to change how messages are marked as read. You can also access the preview pane options changes by right clicking on the preview pane header in earlier versions Read More
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Tip 34: Using Automatic Formatting

posted Thursday, September 11, 2003 1:10 PM by outlooktips
When you use Automatic Formatting to color messages from someone, use the From field on the Messages tab and enter the email address, or part of it, rather than going through Organize. This allows you to automatically format messages from domains. To Read More
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Tip 33: Using Outlook's Autoarchive

posted Wednesday, September 10, 2003 1:09 PM by outlooktips
When you use AutoArchive, it archives items based on the modified date, not the received date. Copying and Importing will often change the last modified date, resulting in unexpected results when you attempt to archive items. To confirm the modified Read More
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Tip 32: Using Extended Characters

posted Monday, September 08, 2003 1:08 PM by outlooktips
You can use extended characters in your messages by copying or dragging them from the Windows character map to a message. Open the character map from Start menu, Run by typing charmap. Check the Advanced View box to enable filtering options. When Read More
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Tip 31: Using HTTP (Web Mail) with Outlook

posted Thursday, September 04, 2003 1:07 PM by outlooktips
Outlook 2002/2003 support HTTP e-mail but at this time it only works with Hotmail, MSN, and Exchange 2000/2003 OWA. In order to use HTTP e-mail protocol, the web mail provider needs to support WebDAV and most do not. To use it with your Exchange Server Read More
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Tip 30: Burning PSTs to CD

posted Wednesday, September 03, 2003 1:07 PM by outlooktips
When you backup your PSTs to a CD, you need to copy the PST to your hard drive and remove the Read-only flag before you use open it in Outlook. When copying a PST to CD, always copy it back to your drive and verify it works in Outlook before deleting Read More
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Tip 29: Turning Off Compressed Weekend Days

posted Tuesday, September 02, 2003 1:06 PM by outlooktips
By default, the Outlook Calendar in Day/Week/Month view combines Saturday and Sunday in one cell. Disable this by right clicking anywhere on the calendar and choose Other Settings. Uncheck the option to Compress weekend days. Read More
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Tip 28: Outlook's MRU lists

posted Monday, September 01, 2003 1:05 PM by outlooktips
Many of the Most Recently Used (MRU) lists in Outlook can be deleted by editing the registry. Quit Outlook then open the registry editor from the Start menu, Run command by typing regedit, and then click OK. To delete the Open Other Users Folders MRU Read More
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