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December 2003 - Posts

Tip 78: More Questions about Folder size and Item count

posted Tuesday, December 30, 2003 3:38 PM by outlooktips
In a previous tip, I said: "As your folders (and the mailbox) grows, it tends to slow Outlook down, so while you can have 65,000 contacts, you may not want quite that many." David asks, "Okay then, what slows Outlook more, a few messages in lots Read More
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Tip 77: Easy access to templates within Outlook

posted Monday, December 29, 2003 3:36 PM by outlooktips
There are several ways you can access your templates from within Outlook without going through the Tools, Forms menu and browsing for the template. Drag the file (or a shortcut) to the Shortcut bar or Outlook bar. (In Outlook 2003 you'll need to drop Read More
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Tip 76: How many items can Outlook hold?

posted Tuesday, December 23, 2003 4:29 PM by outlooktips
Richard asks:Please can you advise how many contacts ( i.e. the total limit number ) that Outlook can hold? Early versions of the Exchange client supported about 16,000 items per folder. Outlook, with large table support enabled, supports about 65,000 Read More
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Tip 75: Sorting the Address Book Entries

posted Monday, December 22, 2003 4:28 PM by outlooktips
Change how your address book entries are sorted by changing the sort order. Your choices are "First Last" or "File as" format. Go to Tools, E-mail accounts, View or change existing directories or address books, Outlook Address Book, Change, Set your Read More
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Tip 74: Using Simple Find

posted Friday, December 19, 2003 4:27 PM by outlooktips
Outlook has two Finds: the simple Find which displays a Find pane above your message or item lists and Advanced Find which opens the Advanced Find window. Many times, you can find what you need using the simple Find and it searches multiple folders and Read More
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Tip 73: Updating Outlook 2003's Junk E-mail Filter

posted Tuesday, December 16, 2003 4:26 PM by outlooktips
Hot off yesterday's presses, an update is now available for Outlook 2003's junk email filter. This update enhances the junk e-mail filter, helping to provide a higher level of protection against junk e-mail. Download it from Microsoft downloads. For Read More
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Tip 72: Customer Feedback Tool

posted Monday, December 15, 2003 4:26 PM by outlooktips
In every Office 2003 application there is an item on the Help menu for "Customer Feedback Options". When you turn this on, you tell the Office team how you use their product. This feedback is then used to help prioritize development in future versions. Read More
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Tip 71: Replacing MSNBC's Personal Update page

posted Friday, December 12, 2003 4:24 PM by outlooktips
Users of MSNBC's Outlook Today page recently discovered MSNBC discontinued the service. A replacement page is available at http://www.outlook-tips.net/howto/msnbc_ot.htm. It's a work in progress, with only weather (including international locations) Read More
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Tip 70: Unread Message Count

posted Tuesday, December 09, 2003 4:24 PM by outlooktips
Outlook 2003 gives you the option to show total number of messages in the folder in green brackets "[5]" and unread message count shown in blue parenthesis "(3)". Right click on the folder in the folder list and choose properties. Select which number Read More
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Tip 69: Get a Free Antivirus

posted Monday, December 08, 2003 4:23 PM by outlooktips
Need to upgrade your antivirus and/or firewall? Not using an antivirus or a firewall? eTrust EZ Armor Security Suite from Computer Associates has an offer for one year free use and updates. It's open to all windows users and limited to one free offer Read More
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Tip 68: Compacting Outlook's PST

posted Friday, December 05, 2003 4:20 PM by outlooktips
After deleting a large number of messages, you may notice the size of your pst doesn't decrease. This is because it needs compacted. Normally, Outlook does this when the computer is idle and the space used by the deleted items (aka "white space") is over Read More
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Tip 67: Office Beta Expiration

posted Tuesday, December 02, 2003 4:21 PM by outlooktips
Today's tip is for the Office 2003 Beta 2 users whose copies are now in reduced functionality mode. If you are using a Unicode PST, close Outlook and set your computer clock back to November (move just the month back), then create an Outlook 97/2002 PST Read More
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Tip 66: Outlook Newsreader

posted Monday, December 01, 2003 4:18 PM by outlooktips
Outlook uses Outlook Express in a "news only" mode when you use the Go, News menu. If you don't like using the Go, New menu, you can create your own desktop or Quick Launch shortcuts using either of the following switches to load only the news module: Read More
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