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July 2004 - Posts

Tip 164: Office 2003 SP1

posted Wednesday, July 28, 2004 2:39 PM by outlooktips
Leave it to Microsoft to release an SP1 when I'm on a business trip and unable to connect to my server for a couple of days. :( In any event, if you missed the news, Office 2003 and OneNote SP1 is available at office online. Use the link to check for Read More
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Tip 163: Contacts or Address Book?

posted Tuesday, July 27, 2004 2:39 PM by outlooktips
Are you confused by the Outlook Address book and Contacts folder? Think first of the address book in your mother's desk drawer. She has some addresses written on pages in the book, with scraps of paper or envelopes slipped between pages providing more Read More
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Tip 162: Formula Correction

posted Saturday, July 24, 2004 2:38 PM by outlooktips
A rare 4th tip today. A couple of sharp-eyed, late night readers brought to my attention that the formula in yesterday's tip (Tip 161: Custom Field Formulas) begins with a typo. It is supposed to be IIF, not IF. A sample form and the correct, typo-less Read More
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Tip 161: Custom Field Formulas

posted Thursday, July 22, 2004 2:37 PM by outlooktips
A reader asks: I have added a custom field on contacts which calcs age using this formula: IIf([Birthday]<>"None",DateDiff("yyyy",[Birthday],Date())-IIf(DateDiff("d",CDate(Month([Birthday]) & "/" & Day([Birthday]) & "/" & Year(Date())),Date())<0,1,0),"") Read More
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Tip 160: This Machine Only Rule

posted Tuesday, July 20, 2004 2:36 PM by outlooktips
When you create a rule in Outlook 2003, it's often marked 'For this machine only' this means the rule is a client side rule and will only run on the machine it was created on. This prevents rules from being automatically disabled when the rule fails after Read More
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Tip 159: Troubleshooting Outlook 101

posted Monday, July 19, 2004 2:36 PM by outlooktips
The first step in troubleshooting problems with Outlook is to try a new profile, except for Outlook 98/2000 in Internet mode only. Since it has only one profile, many users want to hold off deleting it, so it can be the "if all else fails" step. The Read More
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Tip 158: Who Owns a Task?

posted Friday, July 16, 2004 2:35 PM by outlooktips
How do I find out who created a contact or task? How do I find out when a task was modified? These and many other questions are easily answered by adding the appropriate fields to a view. To learn which account created a task, add the From or Organizer Read More
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Tip 157: Nail Your Notes

posted Thursday, July 15, 2004 2:35 PM by outlooktips
Does it annoy you that Outlook Notes can't be set to stay on top of other windows? Outlook doesn't have a built in way of keeping a window on top, but at least one small tray application can nail any window on top. It’s aptly called Nail It! and is Read More
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Tip 156: Application Farm for Custom Forms

posted Monday, July 12, 2004 2:34 PM by outlooktips
At one time, Microsoft had a pretty nice collection of custom Outlook forms anyone could download. While a number of the forms are no longer available from Microsoft, a sizable collection remains. You can use these as-is or as a basis for your own custom Read More
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Tip 155: Outlook's Profile File (PRF)

posted Friday, July 09, 2004 2:33 PM by outlooktips
Did you ever wonder how you could create an Outlook profile and reuse it after you reformat or want to move it to another machine? Wonder no more... there is a secret way you can do just this. It's a secret because only administrators know about it, Read More
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Tip 154: Copy Outlook Data

posted Thursday, July 08, 2004 2:32 PM by outlooktips
When you need to copy a table of data, such as names and phone numbers, create a new view that uses just the fields you need. Select the rows you need, then copy and paste into another document. If the document is OLE-aware, you'll need to paste into Read More
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Tip 153: Disappearing Views

posted Wednesday, July 07, 2004 2:32 PM by outlooktips
When you have problems with Views not sticking or seemingly disappearing only to come back hours later, you may have corrupt views. You can use the /cleanviews switch to delete all custom views and reset the default views. At the Start menu, Run command, Read More
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Tip 152: Printing Email

posted Thursday, July 01, 2004 2:31 PM by outlooktips
If you ever tried to print just page 2 of a 4 page message, you discovered Outlook's printing capabilities leave much to be desired. The only way to print part of a message is to print it to a document or image file printer and if you have Fax listed Read More
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