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March 2005 - Posts

Tip 243: Permanently Deleting Items

posted Thursday, March 31, 2005 12:45 PM by outlooktips
You can bypass the Deleted Items folder by holding Shift when you delete an Outlook item. Because you are permanently deleting the item(s), you'll receive a dialog asking if you are sure you want to permanently delete it, unless you disable the 'Warn Read More
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Tip 242: Mail Merge using Categories

posted Tuesday, March 29, 2005 12:29 PM by outlooktips
A reader asks: "My client has a large contact database in Outlook separated by categories. He can do a mail merge of the entire database but not of just one category. He is using Outlook 2000. He can't find a way to do it. Is there a way in 2000 or 2003 Read More
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Tip 241: More on Accessing OWA in Outlook

posted Tuesday, March 22, 2005 12:46 PM by outlooktips
Yesterday's tip works with both Outlook 2002 and Outlook 2003 - earlier versions of Outlook do not support the HTTP (WebDAV) protocol required for this to work. Exchange 2000 and Exchange 2003 both use WebDAV, so if you access an Exchange 2000/3 server Read More
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Tip 240: Access OWA using Outlook

posted Monday, March 21, 2005 1:22 PM by outlooktips
When you only have access to your Exchange Server through OWA and want to archive the contents, you need to access it as an http account. Use http://owa.domain.com/exchange/username/ format for the HTTP URL in Outlook. After you connect to your Exchange Read More
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Tip 239: Truncated Folder Names

posted Thursday, March 17, 2005 1:24 PM by outlooktips
When the folder names in Outlook are cut off or otherwise look weird, it's usually the result of the Windows theme you're using and it's easy to verify the problem is theme related – switch to the default theme and see if the problem is solved. A color Read More
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Tip 238: Clipboard clears when you open a Contacts form

posted Tuesday, March 15, 2005 1:49 PM by outlooktips
Sometimes when you select and copy something, then open a contact to paste it in on of the contact fields, you'll discover the clipboard is cleared. This is caused by an Outlook add-in, such as stamps.com, that copies icons to the clipboard when it creates Read More
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Tip 237: Create Countdown Appointments

posted Tuesday, March 08, 2005 1:46 PM by outlooktips
Do you want to countdown the days (or weeks) until vacation? Do you want to know someone's age on their birthday? Outlook doesn't support either option, but with a little help from Excel, you can easily create appointments that read "1 day until vacation", Read More
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Tip 236: Opening Multiple Outlook 2003 Calendars Automatically

posted Monday, March 07, 2005 1:41 PM by outlooktips
A reader writes: "I have multiple individuals that share calendars in Outlook. I can't figure out how to have the shared calendars and also a public calendar appear automatically when I start Outlook. My calendar always starts, and then I have to check Read More
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Tip 235: Calendar Shortcuts

posted Thursday, March 03, 2005 1:40 PM by outlooktips
From a reader: "In Outlook 2000, once you were inside contacts (as opposed to calendar, mail, etc), you could simply start typing the letters of a person's name, and outlook would bring up the correct address card as soon as you'd typed enough letters. Read More
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Tip 234: Windows Shortcuts

posted Wednesday, March 02, 2005 1:31 PM by outlooktips
Today's tips are two of my favorite Windows tips that can make life a lot easier. Do you use Firefox but need IE for some sites? Make shortcuts that open IE to the site using the format for the command line:iexplore.exe www.outlook-tips.net If you Read More
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Tip 233: Saving Advanced Finds

posted Tuesday, March 01, 2005 1:30 PM by outlooktips
Advanced Find allows you to save the searches as Office Saved Searches (*.oss). Choose File, Save Search. Once saved to your hard drive, you can copy them to any folder within Outlook, or drop it on the Outlook bar for easy access. To run the search, Read More
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