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July 2008 - Posts

Tip 535: Compressed Weekends

posted Thursday, July 31, 2008 12:33 AM by outlooktips
Due to limitations with the calendar overlay feature, Outlook 2007 does not offer the option to compress weekends. Many users liked compressed weekends because it offered a visual clue that it was a weekend. The day and weekly views shade non-working Read More
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Tip 534: Outlook Connector Failure

posted Wednesday, July 30, 2008 1:31 PM by outlooktips
If you have a Hotmail/MSN/Live account and the Outlook connector stops collecting new mail you’ll need to download the beta version of the connector.  I have an old Outlook Live account and I’m not sure which irritates me more: that the released Read More
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Tip 533: Show or Hide Message Header

posted Monday, July 28, 2008 12:29 PM by outlooktips
A user asks: “I no longer see the Subject, To, From and attachments fields on my emails.  I do not see this info even if I double click and open the email.  How do I get this info to always display?” It sounds like you are not showing the header Read More
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Tip 532: Shaded Dates

posted Wednesday, July 23, 2008 2:26 PM by outlooktips
An Outlook 2007 user asks: “Why does my calendar look like a patchwork of color? I know it’s related to color categories on appointments, but I can’t figure out why only some of the dates are shaded when I use color categories on all of the appointments.” Read More
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Tip 531: Delete Published Calendars

posted Monday, July 21, 2008 9:56 AM by outlooktips
Outlook 2007 offers an option to easily publish calendars to Office Online but figuring out how to stop publishing the calendars is more of a challenge for many users. First, delete the calendar from Outlook. Go to Tools, Account Settings and look Read More
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Tip 530: iPhone and Missing Appointments

posted Friday, July 18, 2008 10:28 AM by outlooktips
If you use an iPhone and appointments created on the phone are not visible in Outlook’s Day/Week/Month view but do show in the By Category (or any table) view, try this: Open the event on the iPhone and change it to recurring daily then end the recurrence Read More
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Tip 529: Create Contacts from a DL

posted Thursday, July 17, 2008 10:27 AM by outlooktips
Do you need to convert a distribution list to individual contacts?  Although Outlook doesn’t have an option to save individual contacts out of a DL, you can save the DL as a text file and import it to create individual contacts.  Saving the Read More
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Tip 528: Sort By Category

posted Wednesday, July 16, 2008 10:25 AM by outlooktips
Many users are surprised when they discover they can’t sort by category. It is possible to sort by category but you need to use the By Category view.  It works this way because the category field can contain multiple categories (and few would want Read More
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Tip 527: Save as… Acrobat package

posted Monday, July 14, 2008 10:24 AM by outlooktips
A recent tip told you how to save multiple messages to a text file by selecting the items and choosing File, Save as.  If you are fortunate enough to have Acrobat 8, you can print to an Acrobat package. Each message and any attachments will be a Read More
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Tip 526: Internet access with Windows Update KB951748

posted Thursday, July 10, 2008 10:32 AM by outlooktips
If you use Zone Alarm and lost internet connectivity after a recent update, download the new version of ZoneAlarm. A link to the new version is at http://download.zonealarm.com/bin/free/pressReleases/2008/LossOfInternetAccessIssue.html If you need Read More
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Tip 525: Using Templates

posted Wednesday, July 09, 2008 10:51 PM by outlooktips
Many users who need to send out a standard reply on a regular basis save a copy to Drafts then try to figure out ways to reuse the draft.  While this is not the best method for reusing boiler plate messages, if you choose to do it this way, copy Read More
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Tip 524: Delete Recurring Events

posted Monday, July 07, 2008 10:08 PM by outlooktips
When you want to delete recurring appointments or meeting requests and keep the event history then you should set the recurring event to end today. This stops the future meetings from showing on your calendar, but keeps the previous ones. However, if Read More
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Tip 523: Delete Stuck Messages

posted Tuesday, July 01, 2008 10:06 PM by outlooktips
It’s not unusual for messages to get stuck in the Outbox. Most of the time they are too large so the SMTP server won’t accept them but Outlook keeps trying to send them. You can’t delete, open, or move them because Outlook is in the process of sending Read More
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